From booking to journal entry: Klicq covers the entire chain of business car sharing. As a web app and as an app for iOS and Android, with login via SSO or email.
Making cars available, booking, driving, settling and reporting. One record feeds everything that follows, so nobody enters anything twice.
The driver sets once when their car is free: available unless there is a booking, every weekend, or fixed days and times. For each choice they decide what the car is available for: business, private or swapping. In the calendar they see what is planned each day, and can still close off a single day.
Colleagues search by day and time for an available car and book it with a single tap, with instant confirmation. For a private trip, the cost on the payslip is shown right away. If something has already been agreed verbally, a colleague can also request the car directly from the driver. Sharing is allowed but not required: that depends on your organisation's policy.
Klicq records every shared use: pick-up, return, the odometer readings, business or private, for a business trip the destination, and a damage report if something happened. One record, directly usable for payroll, VAT, reporting and compliance. Closing a trip takes less than 60 seconds. A lease driver's own trips in their own car fall outside Klicq; they stay in their normal trip log.
Tax processing in line with legislation, case law and current guidelines, fully assured and carried out automatically. As a validated export for your payroll team, or through an integration with your payroll package.
Klicq is a valuable (partial) source for your mobility data: from input for your WPM and CO₂ reporting to utilisation and savings. You do the reporting; Klicq supplies the underlying trip data, with custom figures on request. From reporting to steering.
Today the driver hands over the key, or the spare key is kept in a key safe in a central place, for example at reception. That works fine: the booking, the mileage, the taxable benefit and the admin all run automatically through the platform regardless.
Klicq is working on adding the digital key to the platform, so the handover disappears altogether. For this, Klicq builds on the Digital Key standard of the Car Connectivity Consortium (CCC), one standard that works across every brand and every phone. The consortium has more than 300 members, including Apple, Google, Samsung, BMW, Mercedes-Benz, Volkswagen, Ford and Hyundai; the standard already runs on millions of cars worldwide.
This is how it will work once the digital key is available:
As soon as your booking is approved, you automatically receive a digital key in your phone's wallet. As easy as a boarding pass or a loyalty card.
You open and start the car with your phone, via NFC, Bluetooth or ultra-wideband. The key is stored encrypted in your Apple Wallet or Google Wallet and is only valid during your booked period.
Digital keys are cryptographically secured, personal and can be revoked remotely. The owner and the fleet manager always stay in control.
Klicq processes personal and mobility data. That calls for the highest standards. This is how we approach it.
You set up most of the platform yourself. Would you rather hand it over? Then Klicq takes care of the set-up and the training as well. You choose how much guidance you want; that also determines the onboarding in the price.
After a limited basic set-up by Klicq, you do most of it yourself: vehicles, employees and the sharing policy. Rather hand it over? Then Klicq sets everything up with you, including the integration with your HR or payroll package and SSO.
The Klicq Academy trains your teams in three tracks: HR and payroll (from change to payslip), Finance and accounting (from app to journal entry, audit-proof) and employees and administrators (the app and the dashboards). Your teams do not become tax specialists: Klicq takes away the tax complexity.
We start with the whole fleet and all employees, supported by an outline communication pack that you receive from us. You will find the rates on the employers page.
Schedule a demo. We walk you through the app, the dashboard and the tax engine together.